Changes between Initial Version and Version 1 of Research/LhARA/RSSSE26/Meetings/25Mar2026

Timestamp:

Mar 25, 2026, 2:21:13 PM (2 months ago)

Author:

pbj13

Comment:

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Research/LhARA/RSSSE26/Meetings/25Mar2026

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+= RSSSE26 planning meeting; 11Mar26, 15:00 GMT =
+
+**ZOOM:** https://imperial-ac-uk.zoom.us/j/95128959767?pwd=0Or9w2xd6SP02lIgLjbDw7zLb1gzFT.1 \\
+Meeting ID: 951 2895 9767 \\
+Passcode: 7K.U.h
+
+== Minutes ==
+
+1. __Updates:__ P.Jurj
+ i. Website landing page launch, this **Friday March 27th**
+    * Darien prepared the page on https://www.lhara.org/, and coordinated with Josie & Calvin on content
+    * **May 1** deadline to finalise the landing page
+    * You can review the landing page here: https://www.lhara.org/royal-society (password:RoyalSocietyLhARA); please reach out to Darien, Calvin and Josie with comments/suggestions
+ ii. Upcoming RS milestone - **May 1**
+    * Form C - need to deliver team list for the week, incl. soirees
+    * Send risk assessment 
+    * Public liability insurance - handled by IC
+    * **Final Exhibit plan**
+
+
+
+2. __Exhibit items updates:__
+
+ **Last meeting's call to action: each lead to provide a timeline and updated costing for the next meeting**
+
+ i. //3D model//: W.Shields
+ ii. //VR//: W.Shields
+ iii. //Quad trap//: C.Whyte
+ iv. //Popamatic//: N.Dover
+ v. //Treatment planning//: R.Amos, R.Hugtenburg
+ vi. //Eve chair//: Fiona, Simon, Bethany?
+ vii. //Film//: KL to organise lead
+ viii. //Backdrop/graphics//: PJ and KL to meet with Ellie Barrand from IC, who offered to help 
+ ix. //Layout//: O.Jeremy \\ - needs our immediate attention, in parallel with the development of individual activities
+
+
+3. __Topics for preparation__: 
+ i. //Messaging and briefing by audience//:     J.McGarrigle    
+ ii. //Fact sheets/briefing documents//: Radiotherapy UK/Pat?
+ iii. //Difficult conversations//: (KL) Charity/Patient reps
+ iv. //Key messages, briefing, & relation to LhARA initiative by exhibit// 
+   *Exhibit leads/presenters to be fully aware of their activity link to LhARA & the mission.
+ iv. //Evaluation//: ????
+ v. //WWW site//: D.Laird et al
+
+4. __Logistics etc.__
+ i. Local set up (space and logisics): K.Long
+ ii. Clothing: we need to finalise team list
+ iii. Comms: (KL) E.Green, O.Goodfellow
+
+5. __Discussion of C&S__
+ i. //Budget estimate//: ~ £16.5k
+ ii. //Funding update -- and call to action//: K.Long, PJ
+   * ~£1-2k contributions in cash or in kind from partner institutes 
+   * shopping list for in-kind contributions
+
+5. __Call for volunteers:__ P.Jurj, K.Long
+
+6. __DoNM__
+
+7. __AoB__
+
+----